⏰ [GDPR Phase 4] Implement Data Retention and Deletion Policies

[Vitexus]

Overview

Implement automated data retention and deletion policies to ensure personal data is not kept longer than necessary.

Tasks

• Define retention periods for different data types
• Create automated cleanup jobs
• Implement data anonymization for historical records
• Add manual deletion capabilities for administrators
• Create retention policy configuration interface
• Implement grace periods for deletion requests
• Add data archival before deletion
• Create deletion reports and confirmations

Retention Periods to Define

• User accounts (inactive): 3 years
• Session data: 30 days
• Audit logs: 7 years (regulatory requirement)
• Job execution logs: 1 year
• Company data: Based on business relationship
• Credentials: Active user accounts only

Technical Implementation

• Database cleanup procedures
• Scheduled background jobs
• Data anonymization utilities
• Administrative interface
• Reporting dashboard

Files to Create

• New: src/MultiFlexi/Retention/DataRetentionManager.php
• New: src/MultiFlexi/Retention/CleanupJob.php
• New: src/retention-policy.php
• New: Cron job scripts

Priority: 🟡 High

Estimated Effort: 2-3 weeks